Description
ESSENTIAL FUNCTIONS/TYPICAL TASKS
Coordinating and maintaining City’s grant funding records; maintaining and reconciling financial records and files; preparing financial reports.
Performs grant post-award management, including reimbursement requests, quarterly/semi-annual reporting, budget revisions, amendments and closeouts, recordkeeping, compliance with state and federal Uniform Guidance requirements.
Analyze and interpret grant rules and regulations to ensure compliance with federal, state and local grant requirements; Maintain and update the City’s grant policies and procedures to stay current changes.
Serves as Administrator for purchasing card program; issues cards, establishes restrictions, processes transactions for purchasing card program; reconciles and codes city credit card activity for payment
Reviews general ledger and performs end of month balancing of general ledger accounts.
Reconciles and reviews daily bank activity to cash deposits and payments and the general ledger.
Maintains records and post all related accounting entries for all city leases and subscription based software contracts in accordance with accounting standard; monitors for changes in agreements and licensing rights.
Monitors City’s lease agreements to ensure accurate rates are charged per the agreement, reconciles, researches, and corresponds with City staff and outside lease holders as necessary; review and discuss new leases/amendments with City departments.
Reconciles general ledger accounts related to investments; updates and maintains monthly and quarterly investment spreadsheets and provides to Assistant Director of Finance for review and analysis.
Assist Assistant Director of Finance with review and update of financial policies as needed.
Coordinates/plans implementation of newly issued Governmental Accounting Standards that affect the City with limited assistance from the Assistant Director of Finance.
Maintains and updates Accounting division performance measure data quarterly and annually.
Processes interdepartmental utility bills.
Reconciles project ledger to general ledger monthly within the City’s financial system.
Serves as primary Accounting contact for setup assistance in point of sale systems and daily balancing assistance among departments.
Assist with project accounting and reporting items.
Maintains and sets up accounts receivable charge codes in Enterprise Resource Planning system, as needed.
Serve as Finance liaison with Community Development division for review of Outside Agency funding requests and review reimbursement documents.
Calculates various quarterly reimbursement billings.
Prepares adjusting journal entries as needed.
Processes weekly wire payments in Enterprise Resources Planning system.
Processes weekly utility bank draft payments.
Compiles and prepares various footnotes, spreadsheets, data, journal entries, and independent research related to grants for Annual Comprehensive Financial Reporting; including the Schedule of Expenditures of Federal and State Awards.
Serve as a primary contact with the auditors and highly involved in the year-end audit process;
Review City’s Annual Comprehensive Financial Report with Assistant Director of Finance and other staff.
Assist with annual reports and filings including Federal Audit Clearinghouse Data Collection Form and distribution of the Annual Comprehensive Financial Report.
Assist with debt reporting compliance including periodic financial updates with rating agencies, Municipal Securities Rulemaking Board continuing disclosure filings annually and in the interim as material events may occur.
Assist with Payroll; process bi-weekly payroll; processes ACH, submits taxes, assist with review of accounts payable check run, assist in accounts payable, contract retainage and vendor retainage settings and processes.
Performs related tasks as required.
KNOWLEDGE, SKILLS AND ABILITIES
Thorough knowledge of the principles, methods and practices of accounting.
Knowledge of state and federal grants and ability to administer grant programs and maintain compliance with Uniform Guidance.
General knowledge of the laws, ordinances and regulations governing municipal financial matters
Thorough knowledge of modern office methods, practices and equipment; strong administrative skills
Ability to prepare and maintain complex financial reports and records.
Ability to analyze and evaluate complex financial systems.
Ability to establish and maintain effective working relationships with associates and the general public.
Ability to express technical ideas effectively, both orally and in writing.
Ability to work independently thoroughly researching topics; possess strong problem solving skills.
EDUCATION AND EXPERIENCE:
Any combination of education and experience equivalent to graduation from an accredited college or university with major course work in accounting, finance or related field.
Considerable experience in accounting work and grants.
SPECIAL REQUIREMENTS
Possession of an appropriate driver’s license valid in the State of North Carolina.
Requirements
EDUCATION AND EXPERIENCE:
Any combination of education and experience equivalent to graduation from an accredited college or university with major course work in accounting, finance or related field.
Considerable experience in accounting work and grants.
SPECIAL REQUIREMENTS
Possession of an appropriate driver’s license valid in the State of North Carolina.
