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University of Georgia
Athens, Georgia, United States
(on-site)
8 hours ago
Job Function
Education

Description

External

Retirement Plan:

TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information
Monday - Friday, 8-5pm, in office
Advertised Salary $45,000-$50,000; Commensurate upon experience

Posting Date:

07/11/2024

Open until filled:

Yes

Closing Date:

Proposed Starting Date 08/12/2024 Special Instructions to Applicants

Location of Vacancy:

Athens Area EEO Policy Statement
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct .

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653 .

Position Information

Classification Title Accounting Paraprofessional/Professional FLSA Non-Exempt FTE 1.00

Minimum Qualifications:

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required

minimum qualifications:

.

Preferred Qualifications:

  • Able to utilize computer technology for all applications in a manner that meets performance expectations.
  • Ability to learn and use various administrative systems, including but not limited to, UGA Financial Management System, UGA Budget Management, and UGAmart.
  • Ability to work in a team environment, engage, collaborate and contribute to the team as well as accomplish individual tasks and goals.
  • Possess excellent time management skills and attention to deadlines.
  • Adaptable to change.
  • Act independently and exercise sound judgment with sensitivity to identify matters that involve higher-level management consultation.Excellent customer service skills treating others with respect and professionalism.
  • Be proactive and work independently.
  • Experience working with complex financial systems is preferred.


Position Summary
This position is intended as an entry-level accounting position within the Warnell Fiscal-Admin Office. They will report to a Business Manager, and will assist in responsibilities related to biweekly payroll (biweekly salaried, temporary, student, federal work study), AR billing (creating invoices, monitoring aging reports, reconciling), and travel & expense management. This incumbent will also work in tandem with other positions within the office to cover duties during absences, and serve as backup to the Business Manager supervisor. Other duties may include supporting the Warnell grants manager, and entering deposits related to AR activity.

This position will also be an in-person position. Telework or flex schedule arrangements may be discussed with supervisor as needed.
Knowledge, Skills, Abilities and/or Competencies
  • PeopleSoft
  • Microsoft Office
  • High communication skills
  • High customer service skills
Physical Demands
  • Long periods of sitting at computer screen.
  • Working in a standard office setting.
  • Driving as needed to perform job duties.
Is driving a responsibility of this position? Yes Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website .
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website .

Duties/Responsibilities

Duties/Responsibilities
  • Serve as the Expense Manager for all travel authorities and expense reports (travel or non-travel) in Warnell.
  • Conduct thorough review of expense lines to ensure accuracy, correct accounting information, correct coding of expense types, and thorough justifications are included.
Percentage of time 50 Duties/Responsibilities
  • Initiate deposits daily or weekly, and transport deposits to Bursar's office on behalf of Warnell.
  • Ensure deposits are accurately made to correct accounts.
Percentage of time 10 Duties/Responsibilities
  • Act as a Pcard Approver 2 for multiple pcard holders in Warnell (6-8 cards).
  • Regularly monitor WORKS as needed, and assist cardholders in Pcard inquiries.
Percentage of time 10 Duties/Responsibilities
  • Assist the Warnell grants manager with post award transactions, which may include entering Express Direct Retros (EDRs), General Ledger (GL) journals, Accounts Payable (AP) journal vouchers, or other account reconciling.
Percentage of time 20 Duties/Responsibilities
  • Serve as backup to Business Manager
Percentage of time 5 Duties/Responsibilities
  • Other duties as assigned.
Percentage of time 5

Contact Information

Recruitment Contact

Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Mary Kate Rubin Recruitment Contact Email mkrubin@uga.edu Recruitment Contact Phone 706-542-2314

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents
  1. Resume/CV
  2. Cover Letter
Optional Documents
  1. List of References with Contact Information


Job ID: 74329613
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