Description
Daily Accounting Operations
Process daily financial transactions, review bank activity, and prepare journal entries working closely with external accounting team to ensure accurate recording and proper coding
Manage accounts payable operations including vendor setup on Trolley payment platform, form completion, and troubleshooting payment issues
Serve as primary point of contact for payees and vendors regarding payment processes and account setup
Month-End and Financial Reporting
Reconcile online donations between bank deposits and FundraiseUp reports, ensuring accurate upload to accounting system
Review and accurately record bank account transactions in Sage Intacct while serving as liaison between HR and external accounting for payroll-related benefit invoices
Support monthly close processes to ensure timely and accurate financial reporting
Year-End and Compliance
Collaborate with Director of Finance on year-end close activities and prepare required schedules with supporting documentation for annual audit
Work with Operations Coordinator and Director of Finance to prepare and process annual 1099 and 1042 tax forms
Ensure compliance with nonprofit accounting standards and requirements throughout all financial activities
System and Process Management
Identify opportunities to improve accounting processes and recommend system enhancements to Director of Finance
Work with Operations Team to develop and implement process improvements that increase efficiency
Maintain documentation of accounting procedures and best practices to ensure consistency and knowledge transfer
Cross-Functional Collaboration
Partner with Development team to update online donation records twice monthly through bank activity review
Coordinate with external accounting capacity and support team members across the organization as needed
Participate in organizational planning processes and initiatives that support Pulitzer Center culture and values.
Requirements
Required Qualifications
Bachelor's degree in accounting, finance, or related field (or equivalent experience)
1-3 years of experience in accounts payable, general ledger accounting, and reconciliations
Strong knowledge of basic accounting principles and GAAP
Advanced Excel skills with ability to manipulate and analyze financial data
Availability during core business hours with strong communication, responsiveness and reliability
Collaborative work style with ability to work effectively with others
Detail-oriented with keen awareness of priorities and deadlines
Ability to work independently in a remote environment with strong self-direction and accountability
Preferred Qualifications
Experience with nonprofit accounting and fund accounting principles
Proficiency in Sage Intacct or willingness to learn accounting software quickly
Experience with payment platforms (Trolley or similar)
Knowledge of 1099 and 1042 filing requirements
Proven track record of reliability and accountability in remote/hybrid work environments
Ability to learn and navigate multiple financial systems efficiently
